Email Use Policy

Purpose

Montreat College prioritizes the protection of its community through responsible digital communication. Every email user represents the institution, making adherence to this policy crucial for maintaining our collective reputation and values.

This policy safeguards Montreat College's standing by establishing clear expectations for all users. Questions or concerns should be directed to Campus Technology for guidance and clarification.

Scope

All individuals granted access to the Montreat College email platform—including faculty, staff, and students—must adhere to these guidelines, regardless of employment status.

Policy

Responsible email usage is mandatory for all communications sent from or to Montreat College accounts. The following sections outline key restrictions and requirements.

Prohibited Use

Email communications must avoid offensive content, discrimination, or inappropriate material. Reports of policy violations should be reported immediately to supervisors or Campus Technology. Chain letters and unsolicited jokes are strictly forbidden. Malware distribution requires prior approval from the Chief Information Officer.

Personal Use

Limited personal email use is permitted, provided it remains segregated from professional correspondence and stored separately.

Monitoring

Users should understand there is no expectation of privacy regarding digital communications. Montreat College reserves the right to monitor and review all system activities without prior notification.

Policy Compliance

Violations will be treated as severe offenses. The college maintains authority to investigate incidents, suspend accounts, or pursue legal action when necessary to uphold institutional standards.

Compliance Measurement

Regular audits, technological oversight, and procedural reviews ensure ongoing adherence to established protocols.

Exceptions

Any deviation from policy requires pre-approved authorization from Campus Technology.

Non-Compliance

Violations trigger graduated consequences ranging from formal warnings to potential termination, alongside possible legal repercussions.

Definitions of Terms

Chain Email or Letter: A message circulated among multiple recipients with instructions for further distribution, often promising rewards for participation.

Contact Information

For support: Campus Technology | Phone: 828-669-8012 Ext. 3663 | Email: support@[SITEURL]

Revision History

Initial Draft: 08/19/2016 | Last Updated: 09/02/2016

Full policy documentation available as PDF: Download Policy